Hello everyone,  Happy Father's Day to all the Dads out there.  Hope you all enjoyed that beautiful day.  We are only 4 days away from the big event.  The following is information that you need to make your final Relay preparations.

 

BANK NIGHT-  We are having our second and final meeting on Tues. 6/22 at 7pm at the Commerce Bank on Stokes Rd. in Medford.  You can turn in any money and luminaries you have sold up to this time.  You can also pick up your

t-shirts and your assigned camp-site #.  Getting this done on Bank Night eliminates a lot of time at registration the night of the Relay-so if you can make it, I highly recommend it!

 

T-Shirts-  Your Team will receive 1 T-Shirt for every 100 dollars raised with max of 15 shirts per team.  Try to make it to Bank Night as listed above to pick up your shirts.  If you can't make it then, you can pick them up as you register your team Friday night.

 

Set Up-  You can start setting up any time after 3pm.  Opening ceremonies start at 7pm so please allow yourself enough time to set up prior to this very important ceremony.

 

Parking and equipment drop-off-  We are giving each team one parking permit that will allow you entry to the gate by the track for equipment drop off only.  You can enter this area from the parking lot off of Church Rd.  It is very important that you use this area for equipment drop off only.  Once you unload your gear have someone stay with your stuff while you go and park your car in one of the School's parking lots.  You can then give another team member the parking permit if they have additional equipment to drop off.  Absolutely no drop off or parking in the area of the access road off of Hartford Rd. Your cooperation is crucial as we institute this parking policy. 

 

Registration:  The registration table will be located near the field gate closest to Church Rd.  All team Captains must register as you arrive.  This will be where you turn in any team participant registration forms, participant donor envelopes, luminaria forms and any other monies you have raised.  This is also where you will receive your team's T-Shirts if you have not already picked them up at Bank Night.  You will receive confirmation of your camp site and a camp site map will be displayed.  Please encourage your team members to turn in all of their forms and collections to you prior to the Relay. If, and only if, they are unable to do so, instruct them to go through registration and turn everything in at the Registration table. If they have already turned everything in to you, they do not need to go through the registration area. If they are arriving at different times, direct them to look up Team name on the Camp-Site map so they will know where to look for you on the field. 

 

What To Bring- A list of what to bring will be distributed on Bank night.  I have attached this list for those of you who are unable to attend Bank Night.  Please note that we have venders at the event selling food on Friday and Sat.  (Pic-A-Lili. Riviera Pizza, Loli Pops Ice Cream, Medford Bagel, Board Walk Concessions and Salad Works)  A photographer will also be taking pictures and displaying them for purchase at the event and later via website. There will also be small fees for some of our carnival activities. This is all considered on-site fundraising so we encourage you to bring your money!  However please feel free to bring your own food and beverages. But please remember, as per ACS regulations, the Relay For Life is alcohol and tobacco free.  Any violators will be asked to leave.

 

Theme Laps-  Attached is a list of this years theme laps.  The schedule will be posted around the track as well as announced during the Relay.  Please forward theme lap information to your team members so they come prepared.

 

Quarter Lap-  Please ask your team members to clean out their junk drawers and bring all of their spare quarters to the Relay.  At 9pm on Friday we will start our first ever "Quarter Lap"  This could be a huge on-site fundraiser so please get the word out!

 

Relay Queen-  Please have your Queen come to the Relay with their Queen attire, including their boxer shorts!  They should be buying their votes now.  The 5 with the most votes (money) will be the final 5 contestants who will then participate in the boxer short, talent and pocketbook competitions.

 

Box Car Race- Bring what you need to enter our Box Car Competition.

 

Baby Contest-  Enter your little prince or princess in our first ever Relay Baby Contest.

 

Closing Ceremony-  Our closing ceremony will take place at 5pm on Sat.  This is when we announce the total amount raised.  This is a very important part of Relay and we want our relayers there to hear the results of their hard work.  We will give out 100 spirit points for every team member present at closing ceremony! 

 

Spirit Points- At the closing ceremonies team captains will count up their Spirit Points and turn them in to me for the official count.  By the end of the closing ceremony I will announce the winner of the Spirit Point competition.  If you have more than one team please keep Spirit Points separate for each Team.  The Spirit Point prize is based on a team of 15 people.

 

Volunteers:  Thanks to those of you who have signed up to have your Team "own" an Activity.  We will be in touch with you to give you the details.  We still need individual volunteers in the following areas:

 

                Registration Friday Night; Luminaria Friday Night;  Kid's Walk Carnival Games; and Clean Up.  100 Spirit points to each member of a team that volunteers for any of the above.  Sign up by either emailing or calling me at 609 268-7401.

 

Cake Walk:  We have two teams that are taking charge of Cake Walk Activities scheduled for Friday night and Sat.

We are offering 50 spirit points to anyone who donates a baked item.  Just bring items to Event area next to the stage and look for Cake Walk.  The Teams in charge will give you your points.